Streamlining Employee Onboarding Confirmations with Power Platform

Client Overview: Our client, a leading $18 billion semiconductor manufacturing business, sought to simplify and digitize their Annual Operating Plan (AOP) and resource management processes. One of the critical areas they wanted to address was the Employee Confirmation process, which involves assessing employee performance during probation periods and confirming their status within the organization.

Industry: Semiconductor Manufacturing | Geography: India/US

Business Challenge:

The client faced the following key challenges in managing employee onboarding confirmations:

  • Manual Processes: The employee confirmation process relied on manual procedures, resulting in inefficiencies and delays in confirming employee status.
  • Data Management: The handling of confirmation documents and assessment forms was cumbersome, with no centralized storage system in place.
  • Timely Notifications: Stakeholders often missed deadlines for completing assessments and confirmations due to manual follow-ups and reminders.

Solution Overview:

Approach:

  1. PowerApps (Canvas): Developed an intuitive user interface enabling stakeholders to initiate and manage the employee confirmation process, conduct assessments, and monitor progress.
  2. Power Automate: Automated workflows for managing hiring data, conducting probation assessments, handling extensions, and managing approval processes, reducing manual intervention.
  3. Power BI: Provided analytics and reporting capabilities to track confirmation status, employee progress, and send timely notifications and reminders to stakeholders.
  4. Automation and Workflow Management: Leveraged Power Automate to streamline tasks related to onboarding and employee confirmations, enhancing efficiency.
  5. Document Management: Centralized document storage and access using SharePoint for easy retrieval and tracking of confirmation forms and assessment documents.
  6. Reporting and Analytics: Utilized Power BI for advanced reporting, enabling in-depth analysis of confirmation trends and employee assessments.
  7. Integration: Integrated the solution with Active Directory and SharePoint for seamless data management and access control.

Solution Highlights:

  • Automated Probation Management: Implemented automated workflows for managing probation periods, conducting quarterly assessments, and tracking employee status.
  • Centralized Document Storage: Provided a central repository for storing and managing employee confirmation documents, improving accessibility and organization.
  • Automated Reporting & Notifications: Introduced automated reporting, notifications, and reminders to ensure timely assessments and confirmations.
  • Intuitive PowerApps Interface: Developed a user-friendly interface for over 20,000 employees, enabling seamless data integration and saving 45% in costs.
  • Workflow Automation: Implemented over 30 workflows with adaptive card integration, ensuring smooth interactions with Employee Connect and enhancing system functionality.

Technology Stack:

  • Microsoft Power Platform (PowerApps, Power Automate, Power BI)
  • SharePoint for Document Management
  • Integration with Active Directory and Employee Connect

Outcome: The implementation of the Power Platform solution significantly improved the efficiency of the employee onboarding confirmation process. By automating manual tasks, centralizing document storage, and providing real-time analytics, the client was able to streamline operations, reduce delays, and enhance stakeholder engagement, ultimately achieving 45% cost savings.